We all know mainstream products such as Dropbox, Google Drive, One Drive or Box.net. But have you heard of such tools intended for business or local governements?
For a few months, many of our customers requested a file "sync & share" solution disconnected from Cloud based online tools controlled by US companies. These requests can be met with our dedicated infrastructure based solution intended for business which is interesting for multiple reasons.
What is a dedicated file sync&share solution?
Lets get back to what is a file sync&share solution. Its name speaks for itslef: it consists of a online service that lets you organize your files and folders through a graphical user interface and share them with your colleagues, clients and business partners.
This service can also offer advanced features through a software agent which handles syncronization of you desktop and your online Cloud (through the Internet). That way, you don't have to think wether a file has been propertly backed-up or not. Once this service is installed, everything is backed-up online in background and syncronized with your partners.
Mobile applications could also be provided to ensure syncronization with your smartphones and tablets.
Business related features and requirements
Nowadays, a business needs different tools in order to work properly. Online collaborative services have modified and improved a lot the way people work and how colleagues exchange data with each others. This improvement which comes with a better team efficiency is what a manager in always looking for.
A manager will focus on the efficience/cost ratio when it comes to choosing the right service.
The IT Director, on the other hand, will focus on security for the tools he has in charge. He will emphasize on information and infrastructure control in order to prevent risks of flow to the competion.
An IT Director will also check the integration capabilities of the tools he choses to use with those already in place.
Despite many beliefs, change won't rely much on the IT department but more on the end users that are looking for proper solutions related to their day-to-day issues.
In case a company doesn't provide appropriate tools to its employees, those will find their solutions elsewhere through "almost free" online tools.
This is what happens when they end up using externalized Cloud services such as DropBox, Google Drive or One Drive. This is called "Shadow IT" and is a major risk issue for a company. This risk is becoming worse and worse with the rise of hyperconvergence and the use of modern mobility devices such as smartphones and tablets.
A user is looking for 5 features:
- A mobility ready collaborative working tool;
- Access to files from anywhere at anytime;
- Secure filesharing;
- Reliability and integrity confidence in the service;
- Multiple syncronization features with different systems and devices.
In a word, one is looking for the right file, in its right version, at the right place and the right time.
How NuageBox meets these requirements?
From a security point of view, we have conceived a service intended for corporates and local governments. The founding principle is to offer a service based on a dedicated service infrastructure for each customer. No ressource is shared with another customer. A first physical segmentation is put into place: each NuageBox is setup on different ressources. This offers a good security for the IT director which directly knows the team in charge of his machine/box as well as the storage system. This knowledge allows him to identify each security points of concern such as redundancy bewteen ressources, usage of RAID, network quality, storage redundancy, backup policies and SLAs.
The IT director has access to a panel offering 4 levels of administration, allowing the creation and administration of as many users as needed. He could ask our team to create "sub-boxes" logically indendant from each others which is a remarkable feature when handling an enterprise group or multiple business units.
From the exchange point of view, everything is recorded in the database and accessible through the Web. Eeach user could access to his own logs offering different levels of details depending on its accreditation level.
From the user point of view, we have simplified our interface reducing as much as possible the different ergonomic elements so that focus is made on the only possible actions. This insure a quick and simple understanding of how the whole thing works.
A user could be granted sub-administration priviledges in order to manage his own team therefore letting him creation and modify a group of user accounts who he would be in charge of. This includes quota allocations management.
From the collaborative point of view, he would have the choice to share his documents from the Web user interface or from the syncronization agent of his choice from his desktop, laptop or mobile.
Every file exchange or modification is recorded, this is a guarantee for the user to be able to cancel and get back to a previous state in case of any error.
Exchanges with an external people (client, partner, supplier) is offered through what we call a "public link". This link could be configured and protected with a password, it could also only be active for a certain amount of time. Thanks to this link, the destinee could access to a simplified interface in order to read/modifiy the shared content.
From the last quarter of 2015, we added a unique download link feature which could strictly limit the access to a file for a single download.
From the second quarter of 2016, an advanced editing feature will let the uses open and modify a document from the online interface.
NuageBox business model innovation:
Our offers are conceived to be the most understandable for our clients.
In its most advanced mode, we offer a "plug&play" service with unlimited users!
This positionning truely is business model innovation in this sector.
You don't have to worry anymore about the amount of licenses that need to be subscribed to match the growing number of users connected to the system. Only the global storage capacity matters.
Our offers are much more cheaper than what the competition does and we insure a far better performance level.
Chosing NuageBox is aslo a guarantee of flexibility. We listen to our clients and we like to build on demand, self conceived plans that fits exactly each specific requirements.